-
The Association is known as South Childwall Residents’ Association
The area covered by the Association is South Childwall, Liverpool L16
AIMS
-
The aims of the Group / Association are:
-
To represent the views of members to Childwall Council and other
relevant partners and to work towards ensuring that the best
interests of members are served.
-
To ensure that all members are consulted regularly and that all residents entitled to membership are encouraged to join.
-
To improve residents security and the environment.
-
To encourage a greater sense of community.
MEMBERSHIP
-
Membership is open to all persons 18 years or over living in the area
who accept the aims of the Association, (including all tenants,
leaseholders and freeholders), irrespective of age, race, gender,
sexuality, disability, political or religious beliefs, or marital status.
-
Members shall at all times conduct themselves in a reasonable manner at meetings of or on premises used by the
Association. A member may be suspended from the Association for failure to observe this, or for any other conduct
not in line with the aims of the Association. Any member so suspended has the right of appeal to the following
General Meeting, before permanent suspension from the Association takes place.
Every member shall sign an annual written consent to become a member.
-
Racist or sexist behaviour will not be tolerated and will be grounds for suspension.
SUBSCRIPTIONS
-
The Association has agreed not to charge an annual
subscription but a voluntary contribution of £5 is suggested.
-
Money raised by or on behalf of the Association may be used only to further the aims of the Association.
CONDUCT OF BUSINESS
-
The business of the Association will be conducted by a
committee normally elected at the Annual General Meeting, which shall
consist of a Chair, Vice Chair, Treasurer, Secretary and not less than
one other member. As far as possible, the composition of the
committee shall reflect the local population of the area.
-
Councillors or employees of the council shall not represent the Association in its dealings with the council or be members of the
committee.
-
The election or removal of officers or committee members may take
place only at a General Meeting of the Association. The committee may temporarily fill any vacancy arising among
the officers of the Association from its other members until the next General Meeting. The committee has the power
to suspend a member or committee member by a simple majority vote until the next general meeting.
-
An officer or committee member must declare any relevant personal
interest in a matter under discussion. The committee shall have the
right to determine whether that member should withdraw, or be allowed
to speak but not vote.
COMMITTEE MEETINGS
-
The committee shall meet not less than twice a year and shall be open to any members of the Association wishing to attend, who may speak at the discretion of the Chair but not vote.
-
The committee shall monitor the work, finances and membership of the Association.
-
The committee shall report to each General Meeting on its activities
since the last General Meeting.
ANNUAL GENERAL MEETINGS
-
The committee shall call an Annual General Meeting of the
Association each October that will be open to all members to speak and vote.
Decisions taken at these meetings shall be binding on the committee.
-
Not less than 14 days notice shall be given of the AGM to all members and to all those eligible for membership.
A representative of the council shall also be invited to attend.
-
At this meeting:
The committee shall present their annual report.
The secretary shall present minutes of the last AGM for approval
The Treasurer shall present a record of the accounts of the
Association for the past year.
.
The officers and committee for the next year shall be elected.
Any proposals will be submitted to the Secretary in writing not less
than 14 days in advance of the meeting shall be considered.
SPECIAL GENERAL MEETING
-
The Secretary shall call a Special General Meeting at the request of a majority of the committee, or on receipt of
a written request by at least one third of the membership of the Association. The Secretary
must give at least 7 days notice of the Special General Meeting to all members, which shall take place within 21 days
of the request.
QUORUM
(The minimum number of members who must be present before a meeting may proceed)
-
The quorum for committee meetings of the Association shall
be four members or one third of committee members (whichever is
greater). The quorum for all General Meetings shall be one fifth of the
membership.
VOTING
-
Those attending a meeting where members of the committee are
selected, will be informed that any member may stand for any position
on the committee. Any member may nominate individuals or volunteer themselves for any such positions.
-
Where there is a contest for officers of the Committee, or where the
Association is unable to reach agreement on an issue, voting will be carried out by a written ballot.
-
Each household will have one vote only. The Chair will have only one vote, they will not have an additional
or casting vote.
-
Where voting is required and a council officer is in attendance, they
may be asked to administer and supervise the voting process.
NOTICE OF MEETINGS
-
Notice of all Annual General Meeting will be emailed to each member. If that is not possible a printed invitation will be sent to the member’s home address. Notice will include the date, time and place of the meeting and the agenda of matters to be discussed. In addition, notices or flyers will be used to ensure all those entitled to participate are made aware of the details of these meetings.
DUTIES OF THE OFFICERS
-
The officers of the Association have a duty to further the aims of the Association.
-
The Chair shall guide the meetings of the Association and its
committee. If the Chair is absent, the Vice Chair will take over.
-
The Treasurer shall open and/or maintain a bank or building society
account in the name of the Association. All cheques must be
signed by the Treasurer and at least one other nominated committee
member who is from a different household and not related. Unless
there are exceptional circumstances, there will be only one bank
account for the Association, into which all monies are paid.
-
The Treasurer shall keep proper accounts of income and expenditure and details of donations. He/she will also report on them as required by the committee, at General Meetings. The accounts should be available for inspection by any member of the Association.
-
The Secretary is responsible for arranging meetings and giving the relevant notice to members. The Secretary shall ensure that a proper record is kept of all meetings of the Association and its
committee in the form of minutes, and make them available as
required by the committee. A register of members’ names and
addresses will also be kept by the Membership Secretary.
-
A member appointed to represent the Association in
discussions or communication with any other body (including the
media) shall act on the instructions of the committee and shall report
back to the following committee meeting or General Meeting,
whichever is the sooner. No member of the Association will
speak on behalf of the Association without the prior approval of
the committee or members.
ALTERATION TO THE CONSTITUTION
-
Any proposal to change this Constitution must be given to the
Trustees 14 days prior to the meeting at which it is to be discussed. Any change requires the agreement of two thirds of those present and voting at the meeting.
-
The committee or, if a committee no longer exists, a majority of the
remaining members of the Association, can propose that the
Association should be wound up. They must give to all those
eligible for membership at least 14 days notice of the meeting at which the matter is to be discussed.
-
For the sole purpose of dissolution, a quorum need not apply, and the
Association may be dissolved by a two-thirds majority of those
present. Any assets remaining when the Association has paid
all debts shall be applied for such purposes of benefit to the community
as the meeting shall decide. The Council must be notified of the
decision.